Privacy Policy

Privacy Policy Inclusion System Last Updated: May 28th, 2025

This Privacy Policy outlines how Inclusion System (“we,” “us,” or “our”) collects, uses, and shares data regarding your access to and use of our website, inclusionsystem.ca, and informs you of your rights concerning this data. This policy forms an integral part of our Terms of Use. Capitalized terms not explicitly defined here are as detailed in the Terms of Use.

By accessing or using the Website, you agree to both the Terms of Use and this Privacy Policy. If you do not accept these terms, please refrain from using our Website.

We reserve the right to revise this Privacy Policy at our discretion, and any updates will be posted on this page. Your continued use of the Website after changes signifies your acceptance of those changes.

1. Information Collected When you use our Website, you may provide us with certain information, and we may also receive additional information either automatically or through third-party sources.

Information we may collect includes:

(a) Personal Information: Data that can identify you individually, such as name, address, email, and telephone number.

(b) Usage Information: Data generated through your interaction with our Website, including:

(i) Website Analytics: Information about your interactions, such as which pages you visit and features you use, which assists us in enhancing user experience. (ii) Log Data: Technical details automatically collected by our servers, such as IP address, referring website URL, browser type, settings, date and time of access, and cookie information, used to optimize our Website. (iii) Device Information: Details about the devices used to access our Website, including device type, operating system, unique device identifiers, and system performance data. (iv) Location Data: Approximate location derived from your IP address or other device-specific data, subject to device consent settings. (v) Cookies: We employ cookies and similar technologies to gather insights about your usage patterns. You can manage cookie preferences through your browser settings; however, disabling cookies might restrict access to certain features of the Website. (vi) Third-Party Data: Information we obtain from affiliates, partners, or third-party sources, enhancing our Website’s functionality and usability. (vii) User Submissions: Additional information provided through interactions such as communications, support requests, social media engagement, or participation in activities or events.

Providing your information is generally voluntary, except for certain data automatically collected, necessary for accessing and utilizing our Website effectively.

2. Usage of Information: Collected information is primarily utilized to deliver and improve our services and comply with legal obligations. Specific purposes include:

(a) Delivering, maintaining, and enhancing Website services; (b) Responding to inquiries, feedback, and requests; (c) Developing additional features and content; (d) Sending administrative and technical notices, updates, and security alerts integral to our services (mandatory communications); (e) Marketing and promotional communications about new features, offers, or services, from which you may opt-out; (f) Administrative tasks such as billing, account management, invoicing, and related communications; (g) Detecting and preventing security issues, fraud, or misuse.

3. Information Retention: We retain collected information as long as necessary for business or legal purposes, unless we receive a valid request to delete the data or perform routine data purging per our standard procedures.
   
4. Sharing Information: We may share your information under specific circumstances:

(a) Upon your request or explicit instruction; (b) With third-party service providers or partners essential for delivering and supporting our Website and services; (c) With corporate affiliates, subsidiaries, or parent companies; (d) During significant corporate transactions such as mergers, acquisitions, reorganizations, or sales; (e) Aggregated or anonymized data for business analytics, research, or promotional purposes; (f) Compliance with laws, regulations, or legal requests; (g) Protection of our rights, property, safety, or that of third parties, including fraud prevention and security enforcement; (h) With your explicit or implied consent.

5. Security Measures: We implement reasonable security measures to safeguard your information against loss, unauthorized access, misuse, or disclosure, appropriate to the sensitivity of the data and technological standards currently available. However, when information is shared with third-party entities, our ability to manage or alter such data may be limited. Your data may also be stored or processed internationally. While we make considerable efforts to secure your information, we cannot completely guarantee the absolute security of information transmitted electronically or stored digitally.
   
6. Contact Information: Inclusion System 

For privacy-related inquiries, access requests, or complaints, contact:
includables@inclusionsystem.ca

Winnipeg, Manitoba

421 Mulvey Ave E,
Winnipeg, MB R3L 0R6

Victoria, British Columbia

207-1110 Government St.,
Victoria, BC, Canada, V8W 1Y2